http://hotjobs.yahoo.com/jobseeker/jobsear...ob_id=J465293RJ

(Maintain department and building contact lists. Liaison to building management for security issues; Generate, extend, or discontinue ID cards for all NY Locations. Collect employee ID cardkeys, office keys, etc. from human resources upon employee terminations. Administer the distribution of building passes. Coordinate with new vendors and building management to grant new vendors access into the building. Update and maintain department attendance spreadsheet; verify all timesheets, copy, and send to Payroll for processing; Coordinate temporary help needed for vacation/sick coverage. Cover reception desk while waiting for temps in emergencies. Create nameplates for office locations and provide to maintenance staff for posting. Update and route fire warden list to building manager. Process all requests for storage retrieval and delivery. Draft and send out Office Services E-mails. Automatically send out all building notifications to employees. Maintain and update Receptionist Guide. Write and distribute minutes at bi-monthly Receptionist meetings. Attend department monthly staff meetings. Write and distribute meeting minutes. Oversee cable TV program. Place requests for cable TV requests (obtain approvals as required), cable runs/new cable/cable moves; Update/maintain cable inventory. Process all invoices. Place plant orders with vendor upon appropriate approvals. Coordinate Holiday decorations and holiday vendor gift list. Manage company-wide framing policy and procedures. Process employee requests and related invoices. Process department/label beverage orders, per individual guidelines. Process kitchen supply orders, ie., coffee, milk, paper goods, etc. Maintain construction project binders, including budget spreadsheets, distribution of change orders, etc. Attend construction meetings as required. Assist in move coordination. Obtain information from 1290 staff members for department procedure manual and update regularly. Notify staff when updates are available. General administrative duties, including typing department correspondence; sort, read, forward and handle necessary incoming department correspondence; sending faxes, making copies and distributing floor plans. Maintain department files; order and keep inventory of department office supplies. Code & process all department invoices, copy/send to A/P and maintain invoice log daily. Research outstanding invoices discuss with A/P and ensure bills are paid in timely manner. Notify vendors of findings. Manage Oracle buyer resolution process daily. Answer departmental phone calls. Calls include air conditioning problems, maintenance, audio/visual problems, cleaning, security, plant maintenance, etc. Place services calls with building management or vendors (i.e., temperature adjustment, cleaning, electrical needs), and follow up accordingly to ensure work has been completed. Handle T&E for department management; expense reports, travel authorizations; travel arrangements, etc. Open IT Help desk tickets for the department as needed. Open, assign and update Remedy tickets received in the Facilities queue daily. Coordinate Employee CD purchase program, process orders, distribute CDs, and collect payments. Back up to 75 Rock administrative assistant as needed. Special projects as assigned by department management.
Must be able to multitask; prioritize and take initiative; work on own without direction; work with strong personalities; be a team player. Computer skills including word, excel, PowerPoint; good phone manners. Must be able to work OT if required and on short notice.
minimum of 3-5 years administrative work experience in an office environment. .

http://hotjobs.yahoo.com/jobseeker/jobsear...ob_id=J465293RJ